1. coordinate with Chinese counterpart bureaus to renew Canadian LTTA’s certificates, including expert card, visa, residence permit;

2. assist with mobilization/demobilization of LTTA and field staff;

3. effectively manage operation and maintenance of PFO facilities;

4. update office procurement database;

5. arrange for meetings as directed;

6. performs typing and transcription duties as required;

7. receive and transfer telephone calls, take messages as requested;

8. manage filing;

9. manage subscriptions;

Finance

1. liaise closely with Beijing Program Office on financial dealings;

2. prepare monthly budget of field office;

3. prepare monthly expense claims and pivot table;

4. check that receipts accompany all expenses;

5. check that training activities have activity numbers;

6. verify per diems against allowances;

7. make photocopies of all expense claims and receipts;

Travel Arrangements

1. assist in preparation of itinerary;

2. book airline/train tickets and hotels as requested;

3. arrange for pick-up service;

Reports/Workplans

1. assist the LTTAs in the preparation of updates, work plans, progress reports and other documentation or reports as required;

2. assist the LTTAs in the preparation of Requests for Proposals (RFP’s) and other documents to support tendering for sub-projects and local consultants;

3. assist the LTTAs to format, edit reports/workplans;

Qualifications and Minimum Requirements